Department of Mathematics

Incomplete ("I") Guide Form

Before an "I" is awarded, a written "agreement" between the student and instructor must be reached and obtained by the instructor via HCC email.
The agreement should include the items below.
It is not necessary to submit the written agreement to the department, but the instructor should keep it in the class records.

The following excerpts from the Departmental Standards regarding the "I" grade may be pasted into your HCC email and emailed to your student.
  1. Name of Student:                                                         ID#:                           

  2. Name of Instructor:                                                        

  3. Course:                           CRN:                   Semester:              

    Term (RT, SS, Summer 1, etc.):                Format (DE, lecture, hybrid):                           


  4. Reason why the student cannot complete the course:



  5. Remaining work that student must complete:



  6. Date by which all remaining work must be completed AND submitted to the instructor



  7. Consequence(s) if remaining work is not completed:



  8. Last date of student attendance/participation on the course:           
    Consequence(s) if remaining work is not completed



Notes: The following are clarifications to items 4 and 6 found above and are not intended to be copied into your email.
#4: Evidence of the circumstances preventing completion of the course must be obtained from the student.
Such evidence includes a physician's note or hospital documents in official stationary (if illness), police report (if accident), court documents (if court appearance), jury duty summon (if jury duty), military call letter (if military service), etc.
The documentation does not need to be submitted to the department, but kept along with the agreement with the class records.

#6: The deadline for completion of all work should be the earliest date that is convenient to both the instructor and the student, but no later than the end of the next long semester.